Relocation of a company or an office is a very different experience from moving home. It has a different set of priorities and cannot be done following the same strategy. It is of crucial importance that you start planning the office removal at least 3 months prior to the date that is planned for the employees move. Obviously, when moving your office, you cannot afford to have any disturbances. Nobody wants to affect the performance of the company and for this reason the move must be planned in such a way so as to avoid fuss. For office removals, companies would usually hire specialized help. Professional movers that are responsible for keeping the check and balance of this move should make sure everything is handled in a smooth and stress-free manner during the process. Otherwise there are high chances of revenues being affected and it will surely increase the stress level of the management. First class preparation and high level of planning are a must here. Below are a few steps that you need to follow for a seamless office relocation.
First of all, try to find a number of companies who can help you in performing this move. Ask the selected companies to visit your office premises (both the new one and the old one) before they give their final quotes. Think about the date on which you want this move to take place. It is always better to choose the weekend for this job so that the workflow is not disturbed. Majority of the companies do perform office removals on Saturday and Sunday so as to avoid interruption in work.
Make sure that the company you picked is experienced in providing all the services that you demand for. They must be confident of moving and setting up of the electronic equipment and work stations. Feel free to ask them questions about how they are going to perform the jobs.
You can also ask the company to provide you with some references so that you can ask the referrals about their work and performance or do the research yourself.
Visit the new office and try to find out if it is big enough to accommodate all of your equipment. Take measurements of the large items in order to make sure that these can get into the new office easily. Otherwise this could turn into a big issue on the day of moving.
Make a plan to place all the equipment and furniture. You must know in advance which item has to be placed where. It will also make things quicker.
It would also be wise to share this relocation plan with a few selected staff members and ask them for some advice that could be of benefit to you.
Don’t forget to make sure that the new building gets the internet and telephone connection before the date of moving so that there can be hardly any interruption in the workflow.
Describe the floor plan to the staff of the removal company and give them a copy so that they know in advance where to place the tools and furniture. This will really help a lot in saving some time and will considerably facilitate the process.